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After School Care

Waukesha Y Time

AGES 5-12

The affordable Waukesha Y Time program provides a quality, safe, nurturing environment that fosters relationships, achievement, and belonging.

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registration FORMS & handbooks program goals Tuition Guidelines Attendance

overview

Through our after school engagement program, we pick up your student from school and transport them to the Waukesha YMCA for activities and enrichment programming. The affordable program provides a quality, safe, nurturing environment that fosters relationships, achievement, and belonging. We strive to deliver our curriculum with a child-centered approach that focuses on where each individual child is developmentally; cognitively, socially-emotionally, and physically.

Registration

  • Parents must keep the information on all forms updated and notify us immediately of changes.

Online Registration

Register online or complete a School Age Child Care Application.

  1. If you have an online account with us, select the “Register” button. If you do not have a login, learn how to create or manage your account. 
  2. Registration is not finalized until confirmation is received from the Registrar.
REGISTER NOW

SCHOOL AGE CHILD CARE APPLICATION

  1. Complete a School Age Child Care Application. See the “Forms” tab for more required forms.
  2. Registration is not finalized until confirmation is received from the Registrar

2024-25 School Age Child Care Registration & Information Packet

Forms & handbook

2024-25 FORMS

2024-25 School Age Child Care Registration & Information Packet (Required)
2024-25 Payment Authorization Form (Required)
2024-25 Parent Handbook
2024-25 Change/Cancellation Form

Additional Forms

Authorization to Administer Medication
Immunization Record
Alternative Arrival/Release Agreement
Wisconsin Licensing Rules for Child Care Programs

Program goals

The YMCA’s mission is to put Christian principles into practice through programs that build healthy spirit, mind, and body for all. Our programs are open to all children regardless of their race, creed, religion, sex or national origin.

Our Y BASE program has the following goals in mind:

  • Learn an appreciation of others through the YMCA’s core values of caring, honesty, respect and responsibility
  • Develop new skills and interests
  • Gain an appreciation of the world around us
  • Provide an opportunity to exert leadership skills
  • Develop an appreciation of self-worth
  • Provide a safe, fun place for all children

Each child will be guided to develop at his or her own unique rate by encouraging skill development and frequent leadership opportunities.

Second only to human relationships, a well-planned curriculum will help define a child’s experience in our program. Curriculum affects all aspects of a program: its overall quality, parent perceptions, and the outcomes and benefits on individual children. Our innovative after school program is centered on nine research-based core components to keep children active and engaged.

Tutoring and Mentoring

  • Work in small group settings to hone math, literacy, and STEAM (science, technology, engineering, arts, and math) skills.
  • Opportunity to explore peer-to-peer and youth-to-adult mentoring

Arts Education

  • Explore various creative outlets such as drawing, painting, music, and creative writing
  • Value process over product
  • Learn about problem solving and creative risk taking in supportive endorsements

Leadership Development

  • Become leaders at the Y and in their community
  • Develop writing, speaking, presentation, and conflict resolution skills
  • Partner with community organizations when feasible to develop mentoring relationships

Global Awareness & Inclusion

  • Create global citizens through interaction with international foods, music, language, and culture
  • Value all perspectives and diversity

Health and Wellness

  • Adhere to the Y’s Healthy Eating and Physical Activity (HEPA) standards
  • Follow guidelines for physical activity, screen time, snacks, and beverages

Service Learning

  • Opportunities to “give back”
  • Exploration of community resources to create positive, lasting change

Family Engagement

  • Parent newsletter and family activities and events
  • Effective and efficient communication

21st Century

  • Learn to be contributing citizens through group work, conflict resolution, and innovative skills
  • Knowledgeable of current events

College & Career Exploration

  • Opportunities to explore the interests and talents that allow them to be successful
  • Potential interaction with high school, college and university volunteers

The Basics

Dates
Our school year programs are in session for the duration of the school year and coincide with the school’s calendar. School’s Out Fun Day programming may be offered on days when school is not in session. Registration is available, and the program takes place at the West Suburban YMCA. Available dates are aligned with the local public school district, and additional dates may be added if enough interest and ability to accommodate.

Full-day, Summer Day Camp opportunities will be available at your local YMCA.

Times
Care is available both before and after school when the School District is in session. Before care is provided from 7:00 AM until 8:00 AM. After care is provided from the end of the school day until 5:30 PM.

All submitted registration information will be kept confidential and will only be shared with necessary Y staff. When necessary, Y staff will be informed and updated on each child’s special health needs; all information will be shared in a private setting.

Actions required for enrollment:

Actions required by first day of attendance:

Tuition Guidelines

  • Payment must be made in full no later than the date listed in the School Age & Child Care Registration & Information Packet, prior to service.
  • Late payments and returned checks will both result in a $15 charge.
  • No refunds will be given.
  • There are no multiple child discounts or referral bonuses.
  • Supplementary fees may be added to your regular payment upon request.

Individuals and families may apply for financial assistance for School Age programs. Assistance is based upon a number of factors, including total household income and number of dependents. The process is confidential and application forms and brochures about the program are available online or at the YMCA Business Office.

Families enrolled in Christ the Lord Lutheran Church & School are able apply for Wisconsin Shares Child Care Assistance through the Department of Children and Families. Contact your Wisconsin Shares office for approval as you must have authorization before we can register your child for Y BASE Programs.

County Contacts
Milwaukee and Waukesha Counties: 1-888-947-6583

YMCA of Greater Waukesha County Provider Number: 4000558914

Location Number
Christ the Lord Lutheran Church & School – 033

Attendance

  • Upon dropping off your child, you must sign him/her in to the Y’s care. Children must be escorted by an adult to their Y BASE location.
  • To best serve your child’s needs, please communicate any necessary, daily information about your child to the Y staff.
  • If there is a custody agreement, the YMCA is legally bound to respect the wishes of the parent with the legal custody. The director may ask for a certified copy of the most recent court order. If there is no court order, the YMCA will not accept responsibility for deciding which parent has legal custody.
  • A list of persons authorized to pick up your child must be noted on the enrollment form.
  • For your child’s protection, only authorized persons may sign a child out of the program. Anyone unfamiliar to Y staff will be asked for photo identification. There are no exceptions.
  • No child will be released to the care of anyone less than 16 years of age.
  • Upon picking up your child, you must sign him/her out of the Y’s care. EXCEPTION: If a child is to sign him/herself out of Y BASE, a signed alternative arrival/release form must be on file.
  • Y Staff will, at minimum, verbally communicate with the authorized pick up person an update on your child’s progress.
  • If you are running late, please call us so we can plan appropriate staffing and reassure your child.
  • A fee of $1 will be charged for every minute after 6:00 PM that your child is not picked up.
  • Chronic late pickups will be grounds for dismissal.
  • If your child has not been picked up by 6:30 PM, or 30 minutes after the program he/she is in ends, the local authorities will be called.

Adult Under the Influence
If the staff feel the adult in question is not in a condition to be driving, the following options are available:

  • Call another authorized adult to pick the child up.
  • Call 911 if the adult is aggressive, threatening, or refuses alternative pickup.

Care of the child will be discontinued if the situation happens repeatedly.

  • Please notify us if your child will not be attending on a normally scheduled date. Please be sure to state your full name, your child’s full name, and their school on the message.
  • For evening programming, each school’s administration will share with Y programming the list of absent students. Both the school and Y programming will make every effort to know the whereabouts of children enrolled in that day’s programming.
  • Credits/refunds will not be given for an absence.
  • If you wish to make a change to your child’s schedule, two weeks written notice is required.
  • You may need to complete additional paperwork.
  • No refunds or credits will be issued for days not attended.

We offer School’s Out Fun Days on most of the days that your child’s school is closed. Parents will be notified of these programs in advance and allowed to enroll for an additional fee. This program is separate from our regular before and after school program. Children must bring a healthy bag lunch and a backpack along with a change of clothes, water bottle, swim suit, towel, and appropriate outdoor attire. The Y will provide two healthy snacks.

The Before & After School Program is closed when your child’s school closes due to inclement weather. School’s Out Fun Days may be offered, but only at the YMCA. No credit for Before & After School fees will be given, but we will offer a $15 credit to that School’s Out Fun Day if parents elect to use that option and it’s their child’s regularly scheduled day.

If your school district has an Early Closure or after school activities are canceled, we will operate an After School (PM) program at the discretion of the YMCA and school. We ask that parents pick up their children as soon as possible due to deteriorating weather.

The YMCA reserves the right to withdraw a child from the program if, at the Y’s discretion, the enrollment of the child negatively affects the integrity of the program, safety of participants, and/or legal obligations through and under the Division of Children and Families Services.
This might include, but is not limited to, acts of violence that cause physical harm, destruction of property, possession of dangerous objects, etc.

At Parent’s Request

  • Two-week notice of withdrawal is required in writing to the program director. Verbal notice is not acceptable.
  • No refunds or credits will be issued.
  • Your signature on the enrollment form verifies your agreement and understanding of this policy.

At Y’s Request

  • Notification period prior to withdrawal is not required if the withdrawal is requested by the Y program. Withdrawal will be in writing.
  • The Y reserves the option to withdraw a child for any of the following reasons:
    • Non-payment of fees as agreed upon
    • Repeated failure of parents to pick child up on time
    • Failure to provide program with forms or current medication information as stipulated by state licensing and this handbook
    • Failure to provide program with necessary medications as stipulated by state licensing and this handbook
    • Hostility by parents towards Y staff/volunteers
    • Chronic, disruptive behavior by the child (Please see Child Guidance section).

The Y does not provide sick care. Please do not bring a child that is ill to the program. Upon arrival at the program, each child will be observed for symptoms of illness which include but are not limited to:

  • A fever 100º F or above
  • Congestion, nasal discharge or coughing serious enough to hinder the child from participating in normal routines
  • Any rash or sore throat that is undiagnosed
  • Eye inflammation
  • Uncontrollable, inconsolable crying or lethargy
  • Suspected lice or ringworm
  • Stomach flu, vomiting or diarrhea
  • Any other suspicious signs which might indicate the beginning of illness

If a child is prescribed antibiotics, they cannot return to the program for at least 24 hours without a health professional’s authorization. If a child has a fever, they cannot return to the program until they have a fever less than 100º F for 24 hours, uncontrolled.

Illness Onset During Programming
If your child becomes ill while in the program, the child will be kept isolated, within sight and sound of an adult, and we will notify you and/or the emergency contact. Because we are not licensed to provide sick care, a parent or authorized pick up must pick up the child within one hour of being contacted.

To ensure proper staff/child ratio, ill children may not stay inside during outdoor play time.

If your child leaves school early and they are enrolled in our after school programming, please follow our absent child policy.

Pick Up Locations

Waukesha STEM Academy Elementary Campus
  • 114 S. Charles Street, Waukesha, WI 53186
Waukesha STEM Academy Saratoga Campus
  • 130 Walton Avenue, Waukesha, WI 53186

Membership Incentive

Before & After School Care families are eligible to receive a reduced rate on a Household Membership with the YMCA of Greater Waukesha County.

Families enrolled in Before & After School Care for three or more days for either AM or PM care would receive a $10/month incentive on membership. Families enrolled in five days of Before & After School Care for either AM or PM care would receive a $20/month incentive membership.

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